ArchiMate Diagram - NCI Business Application Archimate Diagram
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Types of Users: Finance Accounting Purchasing HR Payroll Travel Accounts Payable (big group) |
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This is an FFRDC employee. Leidos Biomedical Research = LBR |
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Recipient USAGE NOTE - The Close Out module closes the Grant. (eRA) |
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Contains
Selected SIC Codes SITE Codes CSO Codes Intramural Codes |
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Manual Coding System |
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Contains
SITE Codes CSO Codes |
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Contains
RAEB Codes |
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NCI Extramural Access System |
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Contains
Intramural Coding, RMS, Ledios SIC Codes SITE Codes CSO Codes CA Codes
*CSSI/KMSP USAGE NOTE- NFRP (NFRP) – Reports on NCI projects and NCI Research Coding and is managed by CSSI/KMSP. NFRP is considered Official Public Data by NCI, because it is vetted by the NCI Budget Office. Primary groups that supply data to NFRP are: RAEB (Extramural Grant and Research Contracts); DCEG (Intramural projects); CCR (Intramural projects); and, OBF (RMS and Leidos projects). |
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Contains
Contract infomration - Nightly update |
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Specialist Assignment Business Rules Editor |
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Grant Management
NCI OGA USAGE NOTE- Grant Management (GM) system retains official information regarding the ongoing Award. (eRA) |
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Contains
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NIH CRS&CGH USAGE NOTE- GO Map – Used by CGH (CGH) to RePORT international caner research, cancer care, and cancer outreach. Will be integrated with ICRP in the future. |
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Final Request for Additional Materials (FRAM) |
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FOAM belongs to eRA |
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OBF USAGE NOTE - Budget Fact Book – Reports on NCI Budget and provides NCI funding policies related to research Grant awards. Budget Fact Book is considered Official Public Data by NCI. |
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Contains
R&D Contracts Budget data |
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management reports |
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Contains
R&D Contracts
*NCI DEA USAGE NOTE- IRG Reports – Downloads all extramural data from eRA, NCI specific data from I2E, NCAB data, and reports the NCAB Black Book and IRG Archives, which is a summary of all Application and NCAB actions. |
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NCI DEA USAGE NOTE- DEA Annual RePORT – DEA annually creates a PDF RePORT on DEA functions and activities. An annual PDF document reporting on NCI extramural Grant. |
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NCI DEA USAGE NOTE- DEA Blog (DEA) – Presents tabular and graphical summaries of percentile information on select Application/awards (R01, R21), and success rates. It accepts comment posting. |
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Contains
Abstracts |
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Grant VW
appl_id, Grant_number, Grant_type_code, impac_ii_activity_code, primary_icd_code, serial_number, support_year, suffix_code, FY, Budget_start_date, Budget_end_date, project_title, project_period_start_date, project_period_end_date, institution_name, PI_name_prefix, PI_mi_name, PI_last_name, PI_name_suffix, PI_title, state_name, city_name, zip_code, country_name, common_email_addr |
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Grant VW
appl_id, Grant_number, Grant_type_code, impac_ii_activity_code, primary_icd_code, serial_number, support_year, suffix_code, FY, Budget_start_date, Budget_end_date, project_title, project_period_start_date, project_period_end_date, institution_name, PI_name_prefix, PI_mi_name, PI_last_name, PI_name_suffix, PI_title, state_name, city_name, zip_code, country_name, common_email_addr |
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Contains
SIC Codes SITE Codes |
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Annual Reporting system
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Intramural Coding
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Contains
SIC Codes SITE Codes |
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Contains
PO code
*NCI Programs USAGE NOTE - RA (I2E) adds the two digit PCC (PCC) to the CAA code (creating a 4 digit code). |
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Contains
Materialized Views PO Assignments GMS Assignments Budget and Finance RAEB Codes |
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*Program Coding belongs to DEA |
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BSA USAGE NOTE: CATS makes concepts available to DOC for edits or reconsideration. (DEA) |
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Greensheets belongs to I2E |
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NIH CSR USAGE NOTE- eGrants – The NCI Official Grant File, used to house all NCI internal file documentation, correspondence, and work products pertaining to Grant Award administration and Monitoring. All documents are stored for the life of the Grant until the records management policies are engaged. Interchanges data with the Datamart (I2E) and IMPAC II, but remains independent of the CBIIT umbrella.
OGA USAGE NOTE- OGA holds all of the Grant records in eGrants for 10 years and then destroys them. |
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NIH USAGE NOTE- IMPAC II Reporting Database (IRDB) – Provides Grant data for reporting, running queries, and has data for local IC specific systems. |
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Contains
Contains Intramural Information - Updated annually Abstracts Budget data R&D Contracts
*CCR USAGE NOTE- NIDB (the official NIH system for Intramural Research) sends a list of projects to OBF.
* NIH USAGE NOTE- NIDB – Reports on all NIH intramural projects, including NCI projects. |
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NCI DEA USAGE NOTE - BSA Reports – Pulls information from CATS, I2E, and IMPAC II. The Status for all concepts presented at the BSA meeting is reflected in BSA Reports. BSA Reports provides FOA information for each concept through the years. Helps with Extramural Research Budget and financial planning. It reports all of the cleared concepts and the funded Grant listing. |
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Grant Portfolio Management and Tracking System
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OEFIA USAGE NOTE- FAM – Used to perform the budgetary exercises necessary to execute the extramural Grant Budget and to preform past trends and future financial analysis and modeling.
OEFIA USAGE NOTE 2- FAM – Pulls data from I2E, IMPAC II, and NBS to monitor and RePORT on Grant funding. FAM is a Grant tracking system with multiple modules and functionalities for the sole purpose of tracking NCI Grant awards each year. The information contained in FAM is also used for financial reporting to the OBF as well as senior level staff within NCI and NIH. FAM provides financial and other pertinent information for OEFIA staff to analyze financial data for all budgetary exercises. The data in FAM is presented as a sub-system or an extension database of the IMPAC II system. FAM is the primary tool used only by OEFIA staff to monitor and execute the Budget for each FY. At the end of a FY once the data has been reconciled against other NCI systems the prior year data is available and the new FY data is generated. |
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Election Council Book
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2nd Review |
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*Peer Review and IAR belong to eRA. |
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*Committee Management System belongs to eRA |
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Contains
SIC Codes SITE Codes
*NIH CSR USAGE NOTE- IMPAC II database transmits scores and Summary Statement to the NIH eRA Commons System.
* NCI PROGRAMS USAGE NOTE- IMPAC II – NCI PI can access scores through QVR, PMM, or Workbench for example. |
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NIH CRS&CGH USAGE NOTE- ICRP – Reports on cancer research funded by 110 funding agencies around the world. CRS manages the ICRP (ICRP) data system. Currently RAEB provides data to ICRP, but plans have been made to have CSSI/KMSP provide NFRP data to ICRP. |
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SITE Codes CSO Codes |
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Contains
PO code SIC Codes SITE Codes |
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Contains
SIC Codes SITE Codes CA Codes
CBIIT USAGE NOTE - Datamart - I2E Reporting Database that retrieves data from NIH IMPAC II and NCI I2E Database. Datamart is a performance-tuned reporting database designed to give the NCI Extramural user community access to NCI-specific IMPAC and I2E enterprise information for querying, comprehensive analysis, and reporting across Extramural areas. |
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Contains
Application Codes QC Codes SIC Codes SITE Codes
*DCCPS USAGE NOTE- PMA – DCCPS applies scientific codes in areas of surveillance, epidemiology, health services, behavioral science, and cancer survivorship and is also used for identifying, analyzing, and displaying Award portfolios by code categories.
*DCCPS USAGE NOTE 2 - PMA - Pulls Grant data from IMPAC II and Research Coding from Datamart. DCCPS owns and manages the system. PMA not only displays portfolio information, it also enables the addition of DCCPS-specific Coding in order to broaden the scope of Coding terms associated with research funded by this NCI division. PMA also includes information on international components of DCCPS awards. |
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contains
SIC Codes SITE Codes |
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contains
SIC Codes SITE Codes |
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https://NCI-DEA-flarepr.NCI.NIH.gov/indexing
Contains
SIC Codes SITE Codes QC Codes
* NCI DEA USAGE NOTE- FLARE – Pulls information from I2E, IMPAC II, and Contract data from HHS DCIS. Information about funded and unfunded Application with percent relevance to anatomic sites and SIC. |
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Defense Finance and Accounting Services(DFAS) - Department of Defense system housing civilian and Commission Corps personnel payroll information; DFAS includes payroll information for regular, supplemental and corrections. Sourced via the HHS Accounting for Pay System(AFPS). Update every two weeks. |
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PSC(PSC) – A system for Grant payment and cash management. Have data that says this is a DHHS system and a NIH system. |
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The Research Analysis and Evaluation Branch Contact for scientific information on NCI-supported research provide quick, accurate, reliable cancer research information
The RAEB reviews and analyzes funded and unfunded Application, assigning SIC (SIC codes) and a percent relevance to anatomic sites (SITE codes) to provide scientific information to NCI staff and the broader NIH community. Marilyn described RAEB’s history of Coding since 1958 and noted that data from FLARE, the Coding IT system used in RAEB since 2000 and RAEB Online since 2015 both provide input for ad hoc and OBF Budget reports, NCI’s I2E database, Program Coding tables, and the DEA Annual RePORT. Data are also provided to the InterAgency Pain Research Portfolio. RAEB has retained records (e.g., summary statements and Grant Application) in archives since 1958. RAEB uses approximately 300 Special Interest Codes (SIC).
Some SICs are driven by a need; the SICs are developed as items become prevalent. Some are no longer used by NIH (e.g., AIDS Mason codes) but are still coded by RAEB. Definitions exist but are not readily accessible as a comprehensive list. [They can be aggregated and Marilyn will do that for Chelsea.] The date a SIC was added can be determined. That information is not currently available in a full list. The hope is to update the SIC list into a “21st Century” list to accommodate shifts in research (e.g., -omics, provocative questions, caregiver topics) and sub-set areas. RAEB codes all incoming Grant Application by reviewing and applying SIC, SITE codes (with % relevance for SITE) and CSO (CSO) codes. Coding unfunded applicaitons helps CAA staff to calculate success rates.
FLARE data sources include NCI’s I2E and CAA Directors for definitions, IMPAC II, Contract data, and RAEB data (indexing, keywords, and PI degree). SIC and SITE information are released quarterly from FLARE.
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FAITAS - |
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Administrator from the IC that is responsible for modifying the look, feel, workflow, and documentation upload for the IC's instance of e-HARTS. |
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The NIH authoritative sources from which Beacon HR downloads data are HRDB, FPS, NED, and NVISTAS. For each of these sources, only IC specific information is downloaded.
HRDB (updated by CAPHR) is Beacon HR’s source for information about general hire employees, including General Schedule, General Wage, Commissioned Officers, and others. This information is downloaded bi-weekly, at the end of each pay period.
FPS (Fellowship Payment System) stores Information about visiting fellows, including their Stipend and sponsorship information.
NED (NED Portal/NED) is used as a source to download information about contractors and other special volunteers. Because these are not direct hire employees, there is no payroll or FTE information available for these employees. Beacon HR also pulls in locator information from NED for every employee that is active in Beacon HR and who has a corresponding NED ID.
NVISTAS stores the VISA information of foreign appointments directly from DIS.
(https://support.netcomm.net/support/solutions/articles/1000249981-download-sources) |
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FTP means Fast Track Pro |
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ITRC Staff uses this as a repository to capture permissions based on role of all apps and systems. However, ITRC is not using it much at all. It was stated that this system doesn't fulfill ITRC needs. |
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IAA Dashboard |
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This is a local ITRC SQL database called NCI_BPM receiving information from Share Point and K2. |
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The same NCI HR person who entered info that appears in nVision HR data is getting it sent back to them from the CCR AO. |
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From:
"Jackson, Yvonne (NIH/NCI)
[C]" <yvonne.jackson@NIH.gov>
DCB Portfolio Analysis Dashboard - DCP Portfolio Analysis Dashboard PPT and DCP Portfolio Analysis Dashboard Demo
Tech Stack Status
System development, operations and maintenance Contract
NetImpact
Strategies, Inc. Datascience.cancer.gov
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Annual Ethics Training |
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New Employee Ethics Orientation |
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HR Classification and Recruitment Document System – The Human Resources Classification and Recruitment Documents System (HR CARDS) is NIH’s web-based library that contains standard classified Position Descriptions (PI) and associated classification and recruitment documents. HR CARDS is instrumental in aiding HR specialists, administrative personnel and managers to recruit top-notch talent by standardizing, streamlining, and expediting the classification and recruitment process. The use of HR CARDS is a key factor for meeting the 80-day hiring reform model as instructed by President Obama’s May 11, 2010 memorandum, Improving the Federal Recruitment and Hiring Process because it reduces the length of time it takes an HR specialist to post a job vacancy announcement. Allows searching of documents by Pay Plan, Series, Grade, position title. Document are position descriptions, Job analyses and Assessment
System link - http://hrcards.NIH.gov/
08/27/2019 HR CARDS is a document repository that holds PO templates for NIH Consumption and Internal HR use.
The HR Liaison from any IC has access to: Position Description Job Assessment Job Analysis
The HR Specialist has access to all the documents: Position Description Job Assessment Job Analysis Vacancy Announcement Position Evaluations FLSA Checklist
There are once a month data quality check process. |
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The ITAS (ITAS) - is an automated timekeeping by exception system. ITAS records employees’ work schedules, Voluntary Leave/Voluntary Leave Transfer CAA hours, Telework requests and all leave requests for NIH staff. As an employee, you can Sign In and Out (if required,) Verify your timecard (if required) at the end of each pay period, and request all leave categories. If you are eligible for Telework, you can request a non-scheduled Telework day, or change your regular Telework schedule. As a Timekeeper or Administrative Officer in ITAS, you can act on behalf of an employee and create leave requests, update profiles, add premium pay to timecards, process other actions and download reports, appropriate to your access.
Link - https://hr.OD.NIH.gov/hrsystems/benefits/ITAS/default.htm
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SMARTHR – increases efficiency in the use of NIH resources and automates specialized reporting tasks performed by OHR. SMARTHR also provides the unique ability to bridge reporting gaps across multiple Human Resource (HR) and non-HR systems. By linking disparate data-sources, SMARTHR promotes a more complete assessment of the organization and human capital topics, while facilitating on-demand business intelligence to OHR and IC customers alike. managed by OHR HR Systems Support Helpdesk
Sources
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WiTS(WiTS) – Standard way to submit, track and RePORT on HR and Hr-realted activites via optimized business processes via automated workflows
Variety of Processes, reports, dashboards and interfaces. https://hr.OD.NIH.gov/hrsystems/staffing/WiTS/default.htm
|
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Human Resources Database(HRDB) – is an NIH system containing employee master recordes, personnel actions, lookup tables, payroll information. Updated every two weeks. |
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FPS II(FPS II) - contains information for non-FTE fellows including |
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Fogarty Visiting Fellows(Sunapsis) – contains info on foreign fellows, country origin, and visa expiration |
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NEES has no direct connection to EMIS. In the future, NEES is planned to have direct connection to EMIS in possibly 2020 or 2021.
NIH Employee files ethics forms in NEES. POC puts in reviewer queue. |
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|
The NIH Ethics Management Information System (EMIS) is used by the NIH Ethics Community to track all ethics actions and to provide a means to RePORT on the data. https://ethics.OD.NIH.gov/EMIS2/EMIS2-Help.htm
07/15/2019 interview with Michael Guimond at NIH campus, building 31, 2C19
EMIS is built on .net 2.5, but has been compiled using .net 4.0
A rewrite of EMIS is targeted for 2010 or 2021 written in .net Core
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The
HHS
Performance Management Appraisal CAA
(PMAP) runs on a calendar year cycle and is applicable to all General
Schedule (GS), Wage Grade (WG, WL, WS), Senior Biomedical Research
Service (SBRS), and Title 42 209(f) and Title-42 209(g) employees who
are not covered under the HHS
Executive Performance Management System (EPMS) - which runs on a FY. |
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The NED Portal/NED (NED) - is a centrally coordinated, electronic directory containing identity, contact, and organizational information for all members of the NIH workforce and non-NIH staff using NIH services and facilities. NEDWeb is the custom data content and process management Application used by NIH administrative personnel for adding new people to NED, updating existing records, transferring people between ICs, and deactivating people when they leave NIH. NEDWeb is also used for authorizing NIH "services" such as ID badges, Library privileges, Active Directory accounts, Exchange mailboxes, VPN Remote access, parking permits, and listing in the NIH Telephone and Services Directory. NEDWeb provides the following features and capabilities:
This document provides detailed information on the use of NEDWeb and is intended to serve as a reference guide for system users. Please direct comments or suggestions to ned@mail.NIH.gov.
System link - https://nedportal.NIH.gov/ProcessPortal/dashboards/NED/PIV+NED+Welcome+CS/NED_03_10_2017?isScoreboard=false
... |
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NED Portal - Allows updating of Employee updating of NED records.
System Link - https://nedportal.NIH.gov/ProcessPortal/dashboards/NED/PIV+NED+Welcome+CS/NED_03_10_2017?isScoreboard=false |
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NIHStaff Directory - Search page for NED. This is a duplicate of NED, It is being left on the diagram because some users may know NED as NIH Staff Directory. For more information see NED.
System Link - https://ned.NIH.gov/search/ |
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TechTracS - no info
Not sure if hosted by NIH |
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OFM Royaltiy - no info
Not sure if hosted by NIH |
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Privacy Act System of Record Notices |
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Personal Profile – central repository of information on all Commons registered users. This profile information is then integrated throughout eRA’s systems and used for a variety of agency business such as Peer Review, Application data and trainee data.
System link - https://eRA.NIH.gov/services_for_applicants/apply/personal_profile.cfm |
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OLTP (OLTP) - OLTP database contains the most up-to-date information and is focused on data input and business process support
System link - https://inside.eRA.NIH.gov/technical/index.htm has lots of tech info like schemas ect… |
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Institution Profile – An Application used to maintain institutional profiles of organization involved in research projects that are external to NIH. User groups may include Recipient sponsor or contractor organization that participate in extramural programs.
System link - https://eRA.NIH.gov/services_for_applicants/apply/institutional_profile.cfm |
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IMPAC II Reporting database(IDRB) - is designed for querying and reporting as a decision support system. Users have no capability to change the data. IRDB will load data from the OLTP (On-Line Transaction and Processing) database which has no constraints and few foreign keys. The database design is de-normalized to facilitate data retrieval based on user query requests. |
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RPPR(RPPR) – Reports are required annually to document Recipient accomplishments and compliance with therms of aard. They describe scientific progress, identify significant changes, RePORT on personnel, and describe plans for the subsequent Budget Period or year. The OM and Budget (OMB) has mandated that federal agencies implement a federal-wide RPPR (RPPR) for submission of required annual or other interim performance reporting on Grant and Cooperative Agreement awards to standardize Recipient reporting on federally –funded research projects. |
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LikeThis – Search tool to aid PIsSOs in finding and learning about other research projects that have similar goals and objectives as their own. By entering specific scientific terms or accessing their own Grant Application or Grant and clicking on LikeThis, investigators will be provided a listing of similar funded projects and/or publications.
System link - https://eRA.NIH.gov/services_for_applicants/like_this/LikeThis.cfm |
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Provides HR information for NIH and OHR staff that is accessible by NIH single-sign-on. Sections may include awards, employee relations, labor relations, HR systems, and more. |
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Administrative Database(ADB) - Legacy NIH admin system |
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Central accounting System(CAS) – Legacy NIH accounting |
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Financial Conflict of Interest(FCOI) – Allows institutional users to manage the Financial Conflict of Interest reporting process for their particular institution by reporting the existence of any identified FCOI to the granting agency as required by the federal Grant and Cooperative Agreement regulation (42 CFR Part 50 Subpart F). Accessed from Commons as part of eEA Commons.
System link - https://eRA.NIH.gov/services_for_applicants/other/fcoi.cfm |
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xTrain – Application that allows CAA directors/principal investigators, university administrators, and trainees electronically prepare and submit PHS 2271 Statement of Appointment Forms and PHS416 -7 Termination Notices associated with institutional research training Grant, institutional career development awards, individual fellowships and research education awards. Also used to review and process the appointments and termination notices that are submitted electronically.
System links - https://eRA.NIH.gov/services_for_applicants/other/xTrain.cfm |
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eRA Commons - is an online interface where signing officials, principal investigators, trainees and post-DOC at institutes /organizations can access and share administrative information relating to research Grant. Can track the Status of gran Application through submission process, view Summary Statement anscore letters, view notice oof Award, submit JIT information requested by the grantor agency, Submit the required DOC, financial ect, Submit a no cost extension Notification , submit annual progress RePORT electronically, Look for no cometing Grant progress RePORT instructions
PI/Application USAGE NOTE- eRA Commons – Grant applicants now have access to their Application scores and Summary Statement. |
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eRA Web Services – set of Web Services for system to system communication/data transfer, querying
User guide - https://Grant.NIH.gov/Grant/electronicreceipt/files/S2S_Web_Services_Guide.pdf
Transaction guide - https://Grant.NIH.gov/Grant/electronicreceipt/files/S2Sclient_Transactions_Guide.pdf |
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IMS(IMS) – The system enables Recipient to RePORT and update data on inclusion of women and minorities in clinical research and for grantor agency staff to monitor and manage the inclusion data.
System link - https://eRA.NIH.gov/NIH_and_grantor_agencies/other/IMS.cfm |
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Application Submission System & Interface for Submission Tracking(ASSIST) - NIH’s online system for the preparation, submission and tracking of rant Application through Grants.gov to NIH.Not required may just use Grants.gov. Allows for collaboration, Pre-submission validation, Pre-population of data from eRA Commons, Pre-submission preview of Application in NIH format, Submission Status checking for both Grant. Gov and eRA Commons, ability to import sub Award Budget data from external sources, Ability to copy Application data from one announcement to another. Profiles
Owned by NIH SBIR and STTR use is for Small Business submissions
Feeds - Grants.gov
Sources - eRA Commons, Grants.gov
User Guides - https://eRA.NIH.gov/files/ASSIST_user_guide.pdf |
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Status – in an interface in eRA Commons that allows project directors/principal investigators and signing officials to track the Status of Grant Application through the submission process view all Application as well as notice of awards and other key document and perform several post-submission and post Award transactions.
System link - https://eRA.NIH.gov/services_for_applicants/Application_tracking_and_Award/Status.cfm |
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Interagency Edison (iEdison) – allows government Recipient and contractors to RePORT government-funded subject inventions patents, and utilization data via the web to the government agency that issued the funding Award. More than 30 U.S. federal funding agency offices use iEdison consistent wit the Bayh-Dole Act, its implementing regulations, and agency policies.
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JIT – JIT allows applicants and signing officials to submit certain elements of a competing Application at a later date in the Application process – after the Peer Review and as the Application is being considered for funding. This includes information on IRB approval on the use of human subjects approval, verification of IACUC’s approval of the proposed us of live vertebrate animal, etc. The Application must meet certain business criteria and have achieved a certain Score to be considered. Application should only submit JIT information when it is requested by the grantor agency.
System link - https://eRA.NIH.gov/services_for_applicants/Application_tracking_and_Award/just_in_time.cfm |
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xTRACT(xTRACT) – Allows Application, Recipient and assistants to create research training tables for progress reports and institutional training Grant Application. Initially, xTRACT supports the following training Grant Award mechanisms: T#@, TL1, T90/R90, and T15 for both progress reports and Grant Application.
System link - https://eRA.NIH.gov/services_for_applicants/other/xTRACT.cfm |
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IAR(IAR) – Web-based system used in tandem wit the Peer Review module to expedite the Peer Review of Grant Application. It provides a standard process for reviewers to submit critiques, preliminary scores and final scores and to view Grant Application and related meeting materials via the eRA Commons. The IAR module is used during the pre-Award phase of the Application process. IAR allows one-click email capability between the SRO and reviewer.
System Link - https://eRA.NIH.gov/NIH_and_grantor_agencies/review_and_decision_making/internet_assisted_review.cfmResearch |
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eRA(eRA) – Serves Application and the Extramural Research community. IT infrastructure to manage the receipt, processing ,review Award and Monitoring of research and non-research Grant. Supports the full life cycle of Grant administration. Also support other gov agency. eRA systems, including eRA Commons, ASSIST and IMPAC II modules. eRA integrates systems, including eRA Commons, ASSIST and IMPAC II modules
User guides DOC - https://eRA.NIH.gov/modules_user-guides_documentation.cfm
Frequently asked question - https://eRA.NIH.gov/commons/faq_commons.cfm#I1 |
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QlikView – COTs Application for business intelligence, data discovery and dashboards. IC-led effort to provide dynamic reporting of enterprise and IC-owned data that complements the suite of reporting tools already provided by nVision Data Warehouse and QVR. Can use data from ODBC(oracle,db2 sql server, access), QVDS,Excel, ACCESS, XML
Sources
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CTPS(CTPS) – Collects and consolidates NCI’s planned conference travel and identifies conference attendees exceeding thresholds set by HHS/NIH |
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Admin Budget Info System |
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Self Service Store |
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Loan Repayment CAA |
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1.1.1.1
Contracts and Simplified Acquisitions
1.1.1.1.1
Contracts/Simplified Acquisitions Solution Overview
Simplified Acquisitions solution supports acquisitions using the methods
prescribed in Part 13 of the Federal Acquisition Regulations (FAR) for
the acquisition of supplies and services, including construction,
research and development, and commercial items, the aggregate amount of
which does not exceed the simplified acquisition threshold.
Simplified Acquisitions are generally under $150,000 except for
condition specified under FAR 2.101. Use of a NIH
Purchase Card is encouraged for acquisitions under $3,000. Simplified
Acquisition solution deals with lower dollar value but high volumes of
purchase transactions for NIH.
Contracts solution supports all other acquisitions.
The following figure provides a high‑level overview of the Contracts and
Simplified Acquisitions systems flow.
Figure
7
: NBS
Contracts and Simplified Acquisitions System Flow
Please see Appendix B for illustrations of the following Contracts and
Simplified Acquisition process flows.
·
P-Card
Approval and Reconciliation process
·
Contract
Pre-Award
Process Flow
·
Contract
Payment Process Flow
·
Modify/Administer
Contract
Process Flow
1.1.1.1.2
Application
and modules used
·
Oracle E-Business R12.2
§
Oracle iProcurement
§
Oracle iSupplier
§
Oracle Purchasing
§
Oracle Payables
§
Oracle Receivables
§
Oracle Sub-Ledger Accounting Engine
§
Oracle General Ledger
·
Sunflower Systems
·
Compusearch PRISM
·
P-Card
1.1.1.1.3
Interface details
·
Oracle Compusearch Interface (OCI) between Oracle
Purchasing and Compusearch PRISM
·
DHHS
PMS interface
·
DCIS/FPDS-NG
interface
·
FedBizOpps interface (Not Setup. Part of PRISM 7.2
Implementation)
·
POTS/AMBIS
web services interface
·
JPMorgan PCards Daily Transactions Interface
1.1.1.1.4
Reports
·
Most of the reporting is done through nVision
·
NIH
Business System Acquisition document mapping search (HTML) and
iSupplier reporting are performed through NBS
1.1.1.1.5
Security framework
iSupplier is an Internet-facing Application.
Web tier for iSupplier is hosted in a separate DMZ. Remaining modules
and Application
use the standard security framework at NBS. |
||||||||||||||||||||||||||||||
|
|
NIH
uses Oracle Federal Financials for the NIH Budget.
The NIH
Office of Budget
and NIH
Office of Financial Management establishes Budget
authority in the Federal Administration module for the Appropriation,
apportionment and allotment levels, and then various decentralized NIH Budget
offices called ICs distribute the allotments to Allowances and
Operating Budgets. The NIH NBS
upgrade to Oracle E-Business 12.2 does not change the business process
but requires additional information to support new federal requirement
of ATM, TAS/BETC, and GTAS configuration.
TCODE is now replaced with Budget
transaction sub-types.
USSGL attribute reduction and authority types added for GTAS
functionality.
Transfer of FV journals to GL is now using concurrent request set.
Definitions of Budget
levels are described in the table below below:
This process is called the Budget
Authority Process. The following figure provides a high‑level overview
of the process.
Funds checking will occur at the Allowance level that is currently
defined as I/E/R, yet can be redefined in the future to move mechanism
from the operating Budget
level to the allowance level.
Figure
5
: Budget
Authority Process
NIH
budgets are uploaded into NBS
and managed. The following figure provides a high‑level overview of the Budget
upload process:
Figure
6
: Budget
Upload Process
1.1.1.1.1
Budget Application
and modules used
·
Oracle FedAdmin module is used in NBS
for budgeting
·
CANs are created and maintained using Oracle Projects
1.1.1.1.2
Budget
interface details
·
There are no interfaces for budgeting
·
Users upload budgets using Budget
spreadsheets; nightly job uploads Budget
transactions (journals) to Oracle General Ledger; funds are available
once the journals are posted
1.1.1.1.3
Budget
Reports
·
Reports are primarily run out of nVision
·
Following reports are run from NBS:
·
NIHMM budgetary chart of accounts
1.1.1.1.4
Budget
security framework
·
No special security framework other than the standard
security features used by NBS
1.1.1.1
Finance
1.1.1.1.1
Finance Solution Overview
The finance solution covers the following areas:
·
Accounts Payable (AP)
·
Accounts Receivable (AR)
·
General Ledger (GL)
These areas are not stand-alone solutions. They tightly integrate with
other solution areas to provide AP, AR, and GL functionality. Please see
Appendix B for illustrations of the following Finance Processes:
·
AP Suppliers Process
·
Vendor/Invoice/Payment
Summary Process
·
Acquisition
to Oracle Fed Admin/GL Process
·
Commercial
Accounts to Oracle Fed Admin/GL Process
·
Property
Management to Oracle GL Process
·
Travel
Management to Oracle Fed Admin/GL Process
1.1.1.1.2
Application
and modules used
·
Oracle E-Business R12.2
§
Oracle Accounts Payables
§
Oracle Accounts Receivables
§
Oracle Sub-Ledger Accounting Engine
§
Oracle Financial Accounting Hub
§
Oracle General Ledger
§
Oracle iSupplier
§
Oracle iProcurement
§
Oracle Inventory
§
Oracle Order Management
§
Oracle Warehouse Management
§
Oracle Human Resource
§
Oracle Project Accounting
§
Oracle Federal Financials
·
Kofax MarkView
·
Compusearch PRISM
·
Sunflower Systems
·
NBS
Custom Application
1.1.1.1.3
Interface details
·
PMS
(PMS)
– Letter Of Credit (LOC) and Grant
·
Undergraduate Scholarship CAA
(UGSP) – Third party payment process, Miscellaneous Obligations, Vendor
requests
·
CGE
– Sponsor travel
·
Patient Travel Module (PTM) (Internal to NBS)
– Patient travel
·
Loan Repayment CAA
(LRP)
– Purchase orders and invoices
1.1.1.1.4
Reports
·
Reports are run using nVision
1.1.1.1.5
Security framework
·
No special security framework other than the
standard security features used by NBS
1.1.1.2
Projects
1.1.1.2.1
Projects Solution Overview
At NIH,
NBS
is the source system for new projects and CANs. New projects and CANs
are setup and maintained in NBS
using the Oracle Project Accounting module. Please see Appendix B for
overview illustrations of the creation and inactivation process for CANs
and Projects.
·
Inter-Agency Agreements (IAA)
Process – Implements US Treasury
Financial Management Line of Business (FMLOB) standards for Reimbursable
Agreements (RA).
This solution implements Budget
and accounting aspects of the Treasury
guidance for reimbursable agreement standard business process.
1.1.1.2.2
Application
and modules used
·
Oracle E-Business R12.2
§
Oracle Project Accounting
1.1.1.2.3
Reports
·
No special security framework other than the standard
security features used by NBS
1.1.1.2.4
Security framework
No special security framework other than the standard security features
used by NBS |
||||||||||||||||||||||||||||||
|
|
1.1.1.1
Travel
1.1.1.1.1
NIH
Business System Travel Management solution
CGE
Module
Concur Travel system (Now SAP) is an integrated travel and expense
management system. United States General Services Administration (GSA)
selected the Concur Travel system for managing online bookings, travel
authorizations, and vouchers for all federal agencies.
Concur’s CGE
travel module will be the access point for the travel transactions that
have financial implications. The transactions will be entered in CGE
and then the financial data must be passed to the NBS
financial system.
The NBS-CGE
solution includes the use of existing Oracle open interfaces and Application CAA
interfaces (APIs) to interface CGE’s
accounting transactions with NBS.
Web services will be used to communicate between CGE
and NBS.
Some of the services will be real-time and others will be near real-time.
The overview diagram below displays the different interface points
between NBS
and CGE.
Figure
8
: NBS-CGE
Interface Overview
Patient Travel Module
The Patient Travel Module (PTM) is used for patient travel. This system
uses a web-based user interface as the access point for patient travel
transactions. Oracle financial Application
uses web services to interface with these transactions. PTM reuses the CGE-NBS
web services interface. Additional web services are used to meet PTM
specific requirements. The following figure shows the high‑level Patient
Travel Document process flow.
Figure
9
: High‑level Patient Travel Document Process Flow
1.1.1.1.2
Application
and modules used
·
TIBCO Web Service
§
CGE
Interface
§
PTM Interface
·
Oracle E-Business R12.2
§
Oracle Accounts Payables
§
Oracle Accounts Receivables
§
Oracle Financial Accounting Hub
§
Oracle Purchasing
1.1.1.1.3
Interface details
·
Travel interface between CGE
and NBS
uses web service for interfacing multiple transactions: mainly
obligations, prepayments, final payments, and General Ledger related
transactions
·
Traveler profile interface (NBS
to CGE)
·
HR Organization interface (NBS
to CGE)
·
CAN interface to NBS
Oracle Projects
1.1.1.1.4
Reports
·
Reporting is performed through nVision
1.1.1.1.5
Security framework
·
The Oracle Application
modules and PTM web Application
use NBS
standard security framework
·
Web services use NIH
standard web services security framework |
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|
|
1.1.1.1
Property
1.1.1.1.1
Overview
NIH
manages their property via a module called Sunflower Assets. It is one
of the components of the NBS.
Information from other NBS
modules transfers to the NBS
Property System and information from the NBS
Property System then transfers to other NBS
modules.
NIH
uses NBS
Property System to add property assets for management. The system
maintains the Property records from acquisition to disposal and creates
a history of all changes, updates, and movement of property throughout
its life at NIH.
Figure
2
: Property Management Process
1.1.1.1.2
Life Cycle
The property management cycle has four parts: planning, acquisition,
management, and disposal.
Planning
When planning which items are needed at NIH,
all requirements and needs are evaluated. In addition, checking the
mandatory sources is the R29
step when considering any new property items. Mandatory sources may be
the NIH
excess property at the GDC warehouse, other Federal Government agencies,
or some other specified sources including External websites.
Acquisition
The Purchasing Officer (PO)
creates a request for purchase based on information received from
requestor in the POTS
(POTS),
or AMBIS
for NIAID, or directly into NBS
iProcurement System in compliance with NIH
policies and procedures. NIH
property may be acquired through new Procurement,
manufacturing, fabrication, or assembly by NIH,
or by transfer from another activity, gift funds, or donation.
Regardless of the method of acquisition, it is all United States
Government property.
When using a Purchase Card (Pcard) to purchase property, the entry of
the Pcard log triggers data to enter the property system. The
acquisition cycle ends with the receipt of property.
Management
Most NIH
property is directly delivered to the end user’s IC.
Receiving means the item is within the custody of the NIH
and does not indicate payment. Receiving can also occur when the item is
still at the manufacturer, but the NIH
is responsible for shipping when the order is marked FOB Origin. The
management portion begins when the NBS
Property System receives and documents the receipt of property.
When property meets the requirements for control and recordkeeping, the
receiving information passes from the Procurement
system(s) to the property and financial management systems. Information
from the electronic receiving process becomes the initial property and
financial management record. As such, electronic, not physical,
receiving serves as the driver for several important administrative
functions.
Electronic receiving and records management occurs online in the NBS
Architecture. The physical receipt of property and delivery to the user
occurs as an offline activity.
After the property is entered into the NBS
Property System, the Property Custodial Officers (PCO) may perform other
management activities against the recorded asset. This includes issuing
of passes or loan, transferring of an asset to another accountable user
or another PCO, custodian code, warranty replacement and/or trade-in
of old asset for a new asset.
The Property Custodial Officer (PCO) is responsible for all property
until relieved through a documented transfer of property to a user who
is accountable or Disposal of property. The Property Custodial Officer
(PCO) responsible for the custodial Account
accomplishes this by completing the Decal Worksheet and assigning the
accountable-user.
Disposal
Accountable user notifies the Property Custodial Officer (PCO) about the
need to excess a piece of personal property. The PCO determines the need
and initiate the process for disposal of property through NBS
Property System. Disposal information request sent to ICPAO and
forwarded to PMB/Property Reutilization & Disposal Section (PRDS) at the NIH
GDC excess warehouse.
The following figure provides a high‑level overview of the Property
Management process.
1.1.1.1.3
Sunflower integration
Sunflower integration with NBS
can be found below:
Figure
3
NBS
Sunflower Integration
Application
and modules used
·
Sunflower Assets
·
Sunflower Mobile
·
Oracle E-Business R12.2
§
Oracle iProcurement
§
Oracle Purchasing
§
Oracle General Ledger
§
Oracle Financial Accounting Hub
·
NYT
(External)
·
nVision Data Warehouse
(External)
1.1.1.1.4
Interface Details
In addition to the interfaces in the following figure, once each year
the New Year Tech (NYT)
interface transfers location catalog details to Sunflower as part of the
physical inventory. GDIT owns the NYT
system.
Figure
4
: Acquisition to Property Interfaces
1.1.1.1.5
Reports
·
Standard out-of-box reports from Sunflower and custom
reports from nVision are used
1.1.1.1.6
Security framework
·
Uses standard security features of Sunflower |
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1.1.1.1
Supply
1.1.1.1.1
Overview
Supply is defined as NIH
inventory that has been purchased from outside vendors for the purposes
of convenience for the IC’s
internal usage. NIH
Inventory consists of approx. 2,000 items in total. The items are
generally classified as NIH
Stock Item, General Chemical, Hazardous Material, and Gas Cylinders. The NIH
Supply Business R15
is managed via multiple Oracle E-Business Suite family of Application.
It is one of the components of the NBS
(NBS).
NBS
has following inventory organizations setup in Oracle E-Business.
a.
NIH
– NIH
Item Master. Solely a reference organization.
b.
GDC – Gaither Distribution Center (WMS Enabled).
c.
SSS
– Self Service Stores (WMS Enabled).
d.
NES – New Equipment Sales (WMS Enabled).
e.
SSO – Shared Service Organization (WMS Enabled).
f.
PAM – Parts and Materials.
g.
ORF – Office of Research Facilities.
1.1.1.1.2
Life Cycle
Supply management cycle has four parts: inventory planning, acquisition,
order management, and replenishment.
Inventory Planning
When planning on which items are needed at NIH,
all requirements and needs must be evaluated. This consists in analyzing
demand and deciding when to order and how much to order new inventories.
Acquisition
The acquisition cycle begins with either an Internal Requisition or
External Requisition and ends with the receipt of inventory.
Order Management
Electronic receiving and records management occurs online in the NBS
Systems via Order Management. The physical receipt of inventory and
delivery to the user occurs offline. The order management portion ends
with shipping the inventory.
Replenishment
The (inventory) replenishment is an operation that consists in making
the stock full again in order to avoid stock-out. Commonly based on
predetermined minimum/maximum inventory stock levels. That overall
process, and its accounting, covers: min/max replenishment requisitions
from suppliers; inventory receipts generated in Oracle Inventory and
WMS; and the proprietary accounting for issues in Oracle Inventory,
Order Management, and WMS.
·
NIH
Supply Center(GDC)-Order to Fulfill
·
NON-NIH
Supply Center(NON-GDC) Order to Fulfill
·
Self
Service Store: Customer
Order to Issue and SSS
Reorder
1.1.1.1.3
Application
and modules used
·
Oracle E-Business R12.2
§
Oracle Inventory
§
Oracle Internet Procurement
§
Oracle Order Management
§
Oracle Warehouse Management
§
Oracle Mobile Supply Chain
·
Compusearch PRISM
·
Loftware
1.1.1.1.4
Supply interface details
Self Service Store use AS400
based Point Of Sales system. NBS
interfaces with this system.
1.1.1.1.5
Supply reports
·
Financial Reports are primarily run out of nVision.
·
Min/Max reports are run from NBS
·
Inventory reports are run form NBS
(backorder, on-hand quantity, etc.)
1.1.1.1.6
Supply security framework
·
Standard security features used by NBS
except for the integration with Loftware hand-held devices |
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NBS is an integrated acquisition, logistics, travel and core financial management system that combines NIH administrative processes and financial information under one centralized component. The scope of the NBS includes the following business or "functional" areas: Financial Management, Property Management, Accounts Payable, Acquisition, Service and Supply Funds Operations, Supply Management, and Travel Management.
... |
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Contains
1099/1042 Forms Data |
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Contains
Grant Expenditure Adv. Payments & Accruals |
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Contains
Trans & Demo |
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Contains: Award data > 10K >10K Cons Contr |
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Contains
Sales/Returns Item/Price/Qty UF |
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e-HARTS (e-HARTS) – Assists the National Institutes of Health (NIH) in the management of the Employee Recognition and Awards CAA, including Award calls, Award nominations, Award candidate rankings, Award ceremony planning including seating arrangements, brochure management, email management, label (name badges) creation/management, congratulatory emails, and other documentation and procedures associated with the processing of awards and nominations
Data Sources from nVision used by e-HARTS Prism/ACQ Sunflower/Prop CAPS Fellow Fin Travel Tectracs OFM Royalty HR Civ HR CC HR NED nVistas CIT Billing |
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nVision Travel – Captures data for NIH staff travel and provides reports and dashboards.
Reports
Sources – not listed directly had to pull from reading. NBS, CGE, NED, ITAS, Fellows??, BIIS??
Notes - CGE, Fellows and BIIS not linked yet
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nVisions Technology transfer – Supports technology transfer reporting needs on inventions, licenses and patents. Intended for Technology Development Coordinators (TDC) and Budget Officers. Tracks invention history (Status of patents and licenses), Monitors progress of invention through the license and patent process, Identifies maintenance payment schedules for a specific ICs patents.
Reports
Sources TechTracS - Not sure if hosted by NIH OFM Royalty System - Not sure if hosted by NIH
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nVision Property – Used to track and monitor decaled and un-decaled property, research decal numbers, monitor loans and passes and manage disposal of assets. Pre-defined and adhoc reporting.
Reports
Sources NBS Sunflower. Updated nightly. |
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nVision HR – Consolidated and integrated HR reporting. Facilitates data driven decision making. Create and share customized reports for FTE and non-FTE staff including personnel costs, FTE usage, aggregated workforce demographics, Status of personnel actions, fellowship costs and Status. NED tracking history movement within directory system from org to org. Provides Complete staff picture for each IC, develop custom reports, track all staff(contractors, FTEs Fellows), export to PDF, ability to create planning records to project future needs, dashboards and alerts.
Sources
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nVision Financials – Consolidated and integrated financial reporting system which facilitates data-driven decision making. Offers valuable metrics and key performance indicators. Analysis and forecasting of costs budgeting, tracking obligations, accruals, disbursements for specific DOC, oversee funding movement and control, track spending for funding initiatives, track spending by object class code (travel, payroll)
Sources
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nSight – The nVision nSIGHT HR Application is a workforce planning and analytics Application that will allow ICs to track, manage and plan their staffing needs for all staff types using a web based enterprise Application while maintaining enterprise standards. nSight provides a full picture of an IC’s workforce which enables the planning and management of personnel, including tracking different types of staff and forecasting future staffing needs. In addition, nSight provides
System link - https://ccrod.cancergov/confluence/display/OMIT/nSight
6/18/2019 interview
nSIGHT HR is written in .net with SAP integration. It is a workforce planning and analytics Application that is used for workforce projections and cost projections. nSight receives data from the same tables as e-HARTS. Each IC can customize fields.
The app uses iTrust for Authentication.
Data sources: COPS FPS NED NVISTAS
nSight allows some customization in the nVision dB specialized tables:
Actors for nSight - we asked for a set of actors. each IC assigns their own set of actors NIH Admin IC Admin IC User EO executive officer |
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Connections to database is provided by TNS connection rows a user is allowed to see is limited by VPD by there institute.
Contains:
HR data - Pay Biweekly, Demographics daily, Commission COR pay and FELLOWS is monthly
Finance data - is daily accept for commitments and obligation which is once an hour.
Travel - nightly
Property - nightly
Grant - nightly
NED - daily
Tech transfer - ?
Acquisitions - nightly.
FPS - is months
NOTES : Source data from POTS and AMBIS (acquisitions related). NBS only gets financial's from POTS. Approvals, and specifics(vendors quantity) are gotten directly from POTS.
AMBIS only used by MIAID NBS gets just enugh for a requisitions |
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https://nvision.NIH.gov/nvision_registration/registration_guide.html#IntroductiontonVision
Contains
HR Data
nVision to K2 Process Script nVision data can be received by K2 by means of a K2 Process Script. |
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Microsoft Dynamics is used as a CRM Tool by ITRC |
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The Scientific Director reviews some proposals coming from the OBF Director's Reserve Tool. |
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OHAM Analyst enters AIDS Grant data into OHAM AIDS Tracker component |
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The ARC Director provides oversight of Admin Officer work. The ARC Director also appears in the IAA diagram. |
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Manual data interaction with K2 |
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Manual entry of Travel Data in STEPS web form which connects to K2 |
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The Budget Analyst review's MOU data from MOU Tool.
A Budget Analyst reviews Grant coded for AIDS using OHAM AIDS Tracker. |
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The Administrative Officer
|
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Pcard user manually enters Procurement details for Pcard purchases, fills out the SharePoint questionnaire checklist which returns specific guidance on the purchase entered. |
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ERP system supporting FNLCR/NCIF |
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The purpose of CRADA Agreement Builder is to facilitate creating the initial legal agreement and subsequent online editing and collaboration of the document by team members in the same organization. The CRADA Agreement Builder can create a new document from pre-approved language from a base template. The base template contains demographic and other questions that the user must answer as he/she builds the agreement. Multiple versions of the Agreement can be created and stored in the system. |
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The Information Collection Requests (ICR) system tracks and supports the NCI business processes involved in the processing of information collections requests needed for Paperwork Reduction Act (PRA) submissions that will be sent to the OM and Budget (OMB) for clearance. The system will primarily be built for users internal to NCI organizations (OMAA, OGCR, CBIIT) for tracking information collection requests. |
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OAR Application enables OAR (OAR) to engage cancer research advocates (cancer survivors, caregivers, research professionals and others) to support NCI cancer research activities. OAR Application helps to collaborate with individual research advocates, cancer advocacy groups and professional societies to accomplish its work.
|
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The Emergency Tier Designation (ETD) is an electronic system to track and manage the NIH Emergency Tier Designation, a CAA that was developed to communicate to employees how they should respond in an emergency situation at NIH, based on their tier designation. It allows the tier-designated employees the ability to certify and acknowlege their tier designation. |
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Frederick National Laboratory Shared Services - Yellow Task (FNLCR YT) - https://ncifrederick.cancer.gov/Campus/YellowTask/login.aspx |
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Frederick National Laboratory Shared Serivces(ILCR CSAS) - https://ncifrederick.cancer.gov/rtp/csas2/login.asp?ut=u&dest=/rtp/csas2/mgrs/default.asp |
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This has been retired as of December 2018. It's function was replaced by ITRC. That's all we know at this point (as of 6/5/2019). |
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Frederick National Laboratory Shared Services (Replacement CSAS) - https://ncifrederick.cancer.gov/Services/Accessioning/
Has an ETL that dumps into the database FRSERPDB01
Has a shared services actor. There is a manual process |
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Can store system transactions and document repository. |
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The NCI Mouse Repository is an NCI-funded resource for mouse cancer models and associated strains. The repository makes strains available to all members of the scientific community (academic, non-profit, and commercial). NCI Mouse Repository strains are cryoarchived and distributed as frozen embryos. There is no charge for the embryos, however, the Recipient is responsible for shipping charges. Users wanting to obtain embryos will out an online form. Researchers are encouraged to submit their cancer models to the NCI Mouse Repository for archiving and distribution. Additionally, the MicroRNAs (miRNA) Resource makes available 1501 genetically engineered mESC lines, harboring conditional microRNA transgenes.
For the desktop portion, colony information for the strains is pulled from the Animal Colony Management database local to NCI-Frederick. Importation and Rederivaion information is pulled for the strains from the Receiving and Quarantine database local to NCI-Frederick. Health diagnostic information reports from the Animal Health Diagnostic Database local to NCI-Frederick are created for each available strain and then displayed on the web SITE. |
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NCI Find Fellows is proprietary software used by NCI PI as a recruitment resource. |
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Don't know who this CCR person is, but they manually enter Contract negotiation info into CRADA Budget Development Worksheet (SharePoint). |
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The CCR Director reviews SITE visit information.
CCR Title 42 Batch Renewal The CCR Director sends information from the CCR AO (who got information from nVision) in a brown envelop mail. |
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CCR CRTA Renewal The CCR AO manually enters researcher names and expiration dates that are manually viewed in nVision.
The CCR AO is sending back to the NCI HR person the same information the NCI HR person entered in nVision HR data.
The CCR AO uploads SITE visit documentation. The files are tagged to be found with information from a dictionary ITRC created for CCR. |
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his API provides a way to lookup CCR staff members and managers based on CAN number. Technically both the BMS and CCR CAN API use the same database but they are two separate Application |
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CCR administrative management systems portal (CMS), https://ccrintra.cancer.gov/cms/login/login.aspx?
User Authentication method for BMS: CCR administrative management systems, https://ccrintra.cancer.gov/cms/login/login.aspx? |
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The Introduction to Cancer Research Careers (ICRC) Application gives highly qualified undergraduate, post-baccalaureate, graduate, and recent graduate students who are financially disadvantaged and/or from underrepresented populations in science the opportunity to participate in vital cancer research at the NCI (NCI). Selected candidates will have the opportunity to interview with top NCI Principal Investigators and potentially experience a summer or post-baccalaureate internship in an NCI research laboratory or office. Administrative features enable CAA managers to facilitate internal processes by maintaining SITE control data, managing users, submissions, Selection Committee Rankings, Interview requests and assignments of matched internship candidates.
Also known as NCI Introduction to Cancer Research Careers CAA Administrative Web SITE. |
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The “Health Communications Internship CAA (HCIP)” Application gives highly qualified graduate students and recent graduate degree recipients the opportunity to participate in vital health and science communications projects in one of the many offices that make up the NCI. Administrative features enable CAA managers to facilitate internal processes by maintaining SITE control data, managing users, submissions, Host Office /Candidate Rankings and assignments of matched internship candidates.
Also known as NCI Health Communications Internship Program Administrative Web SITE.
THIS HAS BEEN RENAMED NCF. |
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For OWPD Registration: NCI Staff wants training, and submits training Application and artifacts. |
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Employee
Database Internet Edition(Edie)
- is a web based Application
that allows NCI
to accurately maintain individual employee, contractor, and volunteer
information, as well as plan for, monitor, and RePORT
on workforce staffing levels. With Edie,
users can update employee information quickly and easily, while also
having the ability to view the official records at any time. Edie
blends official NIH
employee and payroll information with Institute specific staffing
knowledge to deliver the most accurate and complete FY
FTE and Cost projections available. The suite of ready to run reports
included with the system can be supplemented with additional custom
reports as well as user defined reports generated via the new Ad Hoc RePORT
builder.Edie
was developed by Netcomm and is administered at NCI
by the ITRC. https://ccrod.cancer.gov/confluence/display/OMIT/Edie
Link to data dictionary http://Edie.netcomm.net/help/help.asp?tID=169
Contains
HR data |
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|
|
QlikView Format File and Data repository. This is not a relational database, but just a place .qvw and *.qvd files from the QlikView Extractor are stored.
QVD files are generated by the QlikView Extractor.
QlikView
QVD files generated by QlikView
extractorBudget
focused
Column files
names for data coming in from K2
QlikView
QVD files generated by QlikView
extractor HR focused
QVW files are
files our developer has created. Performs transformations from the QVD
files. The QlikView RePORT
pulls from these QVWs to present the data to the user in the RePORT.
OWPD Registration: OWPD Admin makes reports from "PM QlikView Master RePORT" QVD file |
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Status of Funds Internet Edition - known as Sofie, is a web-based tool for providing advanced financial reporting and analysis functionality to government clients. It is the favored tool among administrative staff for financial reporting and tracking. Sofie gives organizations distributed budgeting and planning tools, custom Budget category views, drill-downs for detailed spending analysis, and a powerful Excel interface. Sofie's Excel interface allows for the development of spreadsheets using custom functions that extract real-time expenditure, Budget, and planning data from the Sofie databases.
Excel interfaces -https://ccrod.cancer.gov/confluence/display/OMIT/Shared+Sofie+Excel+Spreadsheets
Contains
HR Data |
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|
The QlikView Extractor is an automated daily process that reads data from nVision, Beacon, Sofie, Edie, SharePoint shared Directory), and builds tables in QlikView to store the data. The data can range from HR data, Budget, projections, commitments, obligations, SAC codes, ARC spendown, and SO forth. The Extractor has three parts in a shared drive:
1) ODBC/Excel extractor 2) Data Models 3) App Layer |
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Pre-Procurement Checklist generates guidance on rules to follow in Pcard purchases after user fills out the checklist. NCI Pcard User manually enters Procurement details for Pcard purchases, fills out the SharePoint questionnaire checklist which returns specific guidance on the purchase entered. |
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This system is a worksheet template n SharePoint. When new CRADA comes in, a CCR person makes a copy of the template PDF) and enters the information. This system is simply a SharePoint repository of CRADA information. |
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POTS
(POTS)
- is an electronic purchase request submission, approval, and
tracking system based on NIH
internal paper requistion of 1861 form.https://ccrod.cancer.gov/confluence/display/OMIT/POTS
1.
Search
Order – can search by POTS
ID, CAN, Requester Last Name, PA
Name, CCH Name, Vendor Name, FY,
Requestition Number, Order No, Catalog # NBS
Types, NBS Status
Creditcard Number, Custodial Code, Order Status,
sole Source Order, emergency Order, Order Type, Division and inactive
Divisions.
2.
Requester
– Tab to submit new orders, Search my Orders, Messages and
Reports. Reports is a FY
summary RePORT.
3.
Vendors
– Search list of vendors, my vendors and add a vendor
4.
NIANDS(Got
wrong) [SR([1] hosts,
Bob’s group supports.
[SR([1]Again
my handwriting fails me. |
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FastTrack
lets
you electronically route and track any package online using electronic
route slips and attachments. It is fast, enables tracking of packages,
sends email alerts when you have an action, stores all packages, and
provides a source of metrics regarding what we do and how long it
takes.
Digital
signatures can be used. We will build a library of templates to bundle
the instructions, forms and delegations, and other supporting
information to promote complete packages that use the correct forms.
Key
features:
·
Provide
everything you need for a package in an easy-to-use and manageable place
·
Eliminate
packages that have to go back because someone used the wrong form
·
Centrally
capture updates to policy and guidance online, immediately for use, SO
that the very next package is done right
·
Build
digital signature templates to support delegations of authority
·
Begin
to measure our output
Platform for building document workflows. Lives in Microsoft CIT tenant cloud. ITRC's K2 will eventually be replaced by Fast Track Pro.
Fast Track Pro is ITRC branding the Dynamics platform instance |
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>3K Checklist is a K2 online checklist system. The user goes into the form, enter info, and the system rules engine creates a list of things the user has to do. |
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This system provides NCI's OHAM office with an online mechanism to capture Non-Grant (Contract/intramural/RMS) information related to AIDS. |
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Single Travel Event Planning System (STEPS) This is an NCiConnect system maintained by ITRC. |
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This is a SQL server connected to the K2 system component located in NCiConnect. We used to call it generically "K2 Server". But we have since learned (as of 2/27/2019) it is called NCIDB-P180-v.
Data elements include: Name of One person Name of Multiple people City Country Date of Travel Cost Conference Title Purpose Division Traveler Belongs To Destination Exemption Information |
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K2 authenticates with Active Directory, but authorizes by Active Directory talking to SharePoint. |
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The system provides ability to all NCI users to track (verify and add) the government furnished equipment in their possession and helps Admin to align the property data with NBS (NBS), that is NIH property management system. User base: NCI Employees/Fellow/Contractors/Tenants/Volunteer/Guest with active NED Account
Obtains data from nVision Property and NED |
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Pulls user profile data from VDS which pulls/consolidates user profile data from NED and AD (non-sensitive data). |
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The CR Waiver Application provides NCI staff an approval form to request a waiver for equipment that is not on the NCI approved computer and system list. |
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PX
is web browser based state of the ART
Portfolio and Project management software as a service (SaaS) solution
that helps CBIIT:
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EPC is a web browser based Financial management system used by CBIIT. Specifically it performs contracts and obligations management as well as invoices distribution . It also facilitates tracking of money via Transfer funds to appropriate portfolio items within CBIIT. |
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I2E System - |
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also known as Costpoint- |
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e-GOS provides a mechanism to meet the GWAC fair opportunity requirements of FAR Part 16. The system is used to compete and Award orders under the CIO-SP3, CIO-SP3 Small Business and CIO-CS contracts. |
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Place holder for systems that no division was specified for. |
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SQL Server |
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The GDS is a web-based Application that allows Genomic CAA Administrators (GPAs) and CAA Directors (PI) to create and track GDS submissions data and documentation into one flexible system for use by both Intramural and Extramural organizations | ||||||||||||||||||||||||||||||
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Infomration Management System - https://loginservice01.imsweb.com/wayf/portal_wayf.html?entityID=https%3A%2F%2Fportals.DCEG.cancer.gov%2Fshibboleth-sp&return=https%3A%2F%2Fportals.imsweb.com%2FShibboleth.sso%2FLogin%3FSAMLDS%3D1%26target%3Dss%253Adb%253A30efb262069a5cd8f7f4a6e081fb6cc3ac410c0ebb07998c9eb3e446bf4f4af2 |
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Frederick National Laboratories - Approval PRs adn HR actions(FNLCR-SharePoint)- http://ncifrederick.NCI.NIH.gov/ContractCorr/default.aspx |
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Frederick National Laboratories Budget (FNLCR-Budget)- http://ncifrederick.NCI.NIH.gov/Budget/default.aspx |
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Frederick National Laboratories Cost Point Project Close Out (FNLCR CPPC) - http://ncifrederick.NCI.NIH.gov/fnlcr/ProjectCloseout/SitePages/Home.aspx |
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DCEG Intramural System(IS) - https://dcegsystem.NCI.NIH.gov/Intramural/viewUserHome.do |
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Task Order RFP - |
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This system will be a web based Application used to support the Management and Operations Support Branch under the NCI (NCI) OA mission to streamline and automate their Contract management process throughout the acquisition lifecycle. The R29 intention of this system is to manage and track the invoice and deliverable process throughout the lifecycle of the Contract. The goal is to provide better transparency and a clear overview of the entire process. |
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Employee Benefits Information System(EBIS) - is a web-based HHS-wide enterprise Application designed to provide your retirement and benefits information. With this self-service tool, you can view a statement of your benefits, use retirement calculators to perform "what-if" scenarios and view informational seminars all through the internet. EBIS is available to you, 24 hours a day, 7 days a week. Over 40 different forms relating to retirement, health insurance, life insurance and TSP are available for you to fill out and print for submission. EBIS is entirely browser based and all of its reports and forms utilize Adobe PDF®. EBIS is an intuitive interface which allows employees to perform all tasks without training. Additionally, all data is secured using 128 bit Secure Socket Layer (SSL) encryption—a powerful technology that protects an employee’s password and all information relating to the employee and his or her personal information from unauthorized access
System Link - https://HHS.benefitsinfo.net/login.aspx |
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Office of Personnel Management (eOPF) - The eOPF is an electronic version of the paper OPF and a system for accessing the electronic folder online. The eOPF system combines document management with workflow capabilities. The eOPF allows each employee to have an electronic personnel folder instead of a paper folder. Benefits of eOPF include: * Immediate access to personnel forms and information for a geographically dispersed workforce. * E-mail Notification to employee when documents are added to their eOPF. * Multi-level secure environment with security rules for sensitive information. * No loss of official personnel documents due to filing and routing errors. * Reduced costs associated with storage, maintenance, and retrieval of records. * Electronic transfer of human resources (HR) data. * Integration with agency’s human resources information systems (HRIS). * Compliance with OPM and federally mandated HR employee record management regulations. |
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HHS Learning Portal (LMS) – Place to search for HHS instructional class.
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CAPHR – PeopleSoft based Human Resource (HR) information system used throughout the HHS (HHS) to process personnel actions and administer benefits. The web-based Capital HR version 8.9 system replaced the legacy HR information system, IMPACT, in September of 2002. Capital HR contains "core" functionality common to the DHHS and its Agencies and is continually being reviewed for enhancements by the DHHS PSC (PSC).
Link https://hr.OD.NIH.gov/HRSystems/staffing/CAPHR/
Feeds – Central Pay System
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Department Contract Information System(DCIS) – Information on individual Procurement and contracting actions executed by the Operating Divisions(OPDIVs) and other offices of HHS.
|
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|
|
Business Intelligence Information System (BIIS). BIIS is a consolidated enterprise reporting andanalytics system that collects, tracks, routes, maintains, and reports personnel, pay,attendance/leave, and other information relating to all HHS employees. BIIS is used by HHS staff toaccess the following systems: Enterprise Human Resources and Personnel System (EHRP), Timeand Attendance (ITAS), Recruitment Enterprise WiTS (EWITS),Defense Finance and Accounting Services, (DFAS), Learning Management System (LMS).Also, BIIS is used to access the following types of information: Human Resources (HR), Budget,Workmen's Compensation, Payroll, Time and Attendance, and Equal Employment Opportunity(EEO) Information. Information from the source systems is loaded into BIIS via recurring automated loads of datafiles sent to BIIS from the various source systems.BIIS users such as HHS employees from all Operating Divisions (OpDivs), as well as variousstaffing levels (general staff, managers, executives within the OpDivs. Within the BusinessIntelligence Support Team there are administrators who perform user and security administration forthe system) are given access to various pre-programmed or “canned” reports and are granted thecapability to build custom (ad-hoc) reports via a user –friendly simplified representation of data. https://www.HHS.gov/sites/default/files/os-businessintelligenceInformationsystem.pdf |
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Account Management System(AMS) – User-friendly module to create, manage and search existing accounts in eRA Common, iEdison, And ASSIST as well as eRA modules used by agency staff. Depending on role, users from Organizations., Universities, Federal Agencies, IC Coordinators, the State department (for FACTS) and the eRA service desk staff are able to access and use the functionality. |
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|
JP Morgan |
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|
Contains: Inventory Files |
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|
|
Contains: Excess Property
.... |
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|
Concur Government Edition |
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|
Accntg for Pay System OS ASA |
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|
Onboarding manager |
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TALX is used to verify proof of employment and income of Federal civilian employees (not Fellows or Commissioned Corps personnel). |
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|
Contains: Synopisis |
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|
Contains
IPAC Collections |
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|
Contains
SPS Summary File |
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|
Contains
Treasury Confirmation |
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|
Federal Agency/Institute Canceled Checks Other types of Credits Collections from TCM |
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|
Contains
Vendor Info |
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|
|
Contains
Account Statement CTA |
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|
Federal Agency/Institute
Contains: Schedules payments/PAM |
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|
|
Contains: LOC Exp/Invoices |
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